Fleetack
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Fleet management for school districts.

Daily route operations, CDL-driver compliance, payroll, and family notifications for student transportation departments — covered by a single platform.

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Zero
parent calls when alerts are on
< 5 min
to close payroll each period
30 days
advance warning on expiring certs
1 screen
for dispatch, GPS, and compliance

School district transportation departments coordinate students across multiple routes and terms, manage CDL-certified drivers and bus monitors, track compliance for audits, and provide families with information about pickup and drop-off. Fleetack consolidates GPS tracking, dispatch, route scheduling, compliance, payroll, surveillance, and family notifications into one platform with shared records.

Operational considerations

01
No live view of where buses are
Dispatchers rely on radio check-ins to know where buses are. When a bus is late, there's no way to tell parents anything specific.
02
Parent calls flood the office every morning
When a route runs late or a student misses a stop, parents call. Without a notification system, the office becomes a call center.
03
Compliance records are scattered and hard to audit
CDL expiration dates, medical certs, and background checks are tracked in spreadsheets or paper files. Audits require pulling everything manually.
04
Payroll takes days to close
Someone has to manually count trips for each driver, match them to pay rates, and enter them into payroll. A two-day job at the end of every period.
05
Route changes get lost between people
Term changes, student transfers, and one-off substitutions are communicated over email or phone. Things get missed.

Fleetack module relevance

Live GPS on every bus
Open a map and see every bus in real time. No radio calls. Dispatchers know exactly where every vehicle is at any moment.
Automated parent notifications
SMS or email goes out automatically when a route is delayed, a student boards, or a drop-off is confirmed. Parents stop calling because they already know.
Compliance tracking with automatic reminders
Every driver requirement is tracked per person. Reminders go out 30 days before anything expires. When an auditor arrives, records are exportable in one click.
Payroll from completed trips
Every completed route generates a payroll entry linked to the driver at their rate. Pay period closes in minutes — not a two-day manual process.
Route scheduling with term rollover
Build routes once. Student enrollments and route assignments roll over each term automatically. No re-entry, no re-importing, no data loss.
Dispatch board with full shift visibility
Dispatchers see every vehicle, every driver, and every assignment on one live screen. Delays and exceptions surface automatically.

Daily workflow on Fleetack

Operational moments handled by the platform across a typical day.

Moment
How Fleetack handles it
Morning start

Dispatcher opens the live board. All vehicles appear on the map as they pull out.

Route delay

Fleetack detects the delay and sends automated notifications to affected families.

Compliance audit

Export all records in one click. Filtered by driver, date range, or requirement type.

End of pay period

Fleetack has already tracked every trip. Review, approve in bulk, export.

Platform modules used

The specific Fleetack features that school districts rely on most.

GPS & Tracking

GPS & Live Tracking

Real-time GPS positions, geofence zones, speed thresholds, and route deviation detection — visible on a shared map from any browser.

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Dispatch

Dispatch Board

A live board showing every vehicle, driver, and route with current status, exceptions, and shift coverage in one view.

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Route Scheduling

Route Scheduling

Multi-stop routes, AM and PM shifts, per-route billing rates linked to customer contracts, and automatic enrollment rollover between terms.

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Compliance

Compliance Tracking

CDL classes, medical certifications, background checks, fingerprinting, and any custom requirement — tracked per driver with configurable reminder intervals before expiry.

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Payroll

Payroll & Timekeeping

Each completed trip creates a payroll entry for the assigned driver at their pay rate. Pay periods are managed in Fleetack with bulk approval and CSV or PDF export.

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Passengers

Passenger & Family Management

Passenger records linked to routes, term-based enrollments, and family contacts. Automated SMS and email notifications for boarding, drop-off, and delays. Self-service family portal.

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Other industries Fleetack serves

Private Bus CompaniesCharter & Tour OperatorsSpecial Needs TransportationMunicipal & Transit AgenciesTransportation Contractors
Contact

Contact the
Fleetack team.

Walkthroughs and account setup are scheduled directly. Operators range from five vehicles to several hundred — bus companies, school districts, transit agencies, and transportation contractors.

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Month-to-month service
Service is month-to-month with no minimum-term commitment.
Onboarding in one week
Setup includes vehicle, driver, route, and compliance import handled by Fleetack.
Direct support contact
Onboarding and support are handled by Fleetack engineers, not a generic ticket queue.