Fleetack
All Industries

Trip dispatch and recordkeeping for charter operators.

Trip-based dispatch, driver and vehicle availability, passenger manifests, compliance verification, and per-trip cost tracking on a single platform.

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Per-trip
cost and driver pay tracking
Compliance
checked before driver is assigned
Full history
of every trip, logged automatically
Passenger lists
attached directly to each trip

Charter and tour operators book trips with specific vehicles, drivers, and passenger lists. Fleetack maintains driver and vehicle availability, attaches passenger manifests to each trip, verifies driver compliance at assignment, and tracks per-trip costs and pay. Trip history is exportable per client for reporting.

Operational considerations

01
Assigning the right driver and vehicle is error-prone
Driver availability and vehicle condition are tracked mentally or in separate spreadsheets. Conflicts get missed.
02
Passenger manifests are managed outside the dispatch system
Passenger lists live in emails or separate files, disconnected from the route and vehicle assignment.
03
No cost record per trip
What each charter actually cost in driver pay and vehicle use isn't calculated until it causes a problem.
04
Compliance isn't checked before driver assignment
You only find out a driver's cert lapsed when you go to file paperwork — or when something goes wrong.
05
After-trip reporting is inconsistent
Some trips have records. Most don't. When a client asks for a run history, you're pulling from memory and scattered notes.

Fleetack module relevance

Trip-based dispatch with driver and vehicle assignment
Create a trip, assign a driver and vehicle, see it on the live board. Check driver availability and compliance in the same step.
Passenger lists per trip
Attach a passenger manifest directly to each trip. Know who's on the vehicle before it leaves. Boarding confirmations logged automatically.
Compliance check at assignment time
Fleetack shows compliance status when you assign a driver. Any expiring or lapsed cert is flagged before the trip is confirmed.
Per-trip cost and pay tracking
Driver pay, route rate, and vehicle allocation all tracked per trip. Run a cost summary for any trip or date range.
Live GPS on every vehicle
Track where every vehicle is in real time. Clients can be told exactly where their charter is without calling the driver.
Full trip history, always accessible
Every trip is logged — timing, driver, vehicle, passengers, route. Exportable at any time for client reporting or audit.

Daily workflow on Fleetack

Operational moments handled by the platform across a typical day.

Moment
How Fleetack handles it
New charter booking

Create the trip. Assign driver and vehicle. Compliance is shown inline. Client confirmation pulls from the same record.

Day of charter

Open the map. Vehicle appears immediately. Departure, route, and ETA visible in real time.

Post-trip billing

All details are in the trip record. Export a summary with one click.

Client requests run history

Filter by client. Every trip is there with full detail.

Platform modules used

The specific Fleetack features that charter & tour operators rely on most.

GPS & Tracking

GPS & Live Tracking

Real-time GPS positions, geofence zones, speed thresholds, and route deviation detection — visible on a shared map from any browser.

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Dispatch

Dispatch Board

A live board showing every vehicle, driver, and route with current status, exceptions, and shift coverage in one view.

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Route Scheduling

Route Scheduling

Multi-stop routes, AM and PM shifts, per-route billing rates linked to customer contracts, and automatic enrollment rollover between terms.

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Compliance

Compliance Tracking

CDL classes, medical certifications, background checks, fingerprinting, and any custom requirement — tracked per driver with configurable reminder intervals before expiry.

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Payroll

Payroll & Timekeeping

Each completed trip creates a payroll entry for the assigned driver at their pay rate. Pay periods are managed in Fleetack with bulk approval and CSV or PDF export.

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Passengers

Passenger & Family Management

Passenger records linked to routes, term-based enrollments, and family contacts. Automated SMS and email notifications for boarding, drop-off, and delays. Self-service family portal.

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Other industries Fleetack serves

School DistrictsPrivate Bus CompaniesSpecial Needs TransportationMunicipal & Transit AgenciesTransportation Contractors
Contact

Contact the
Fleetack team.

Walkthroughs and account setup are scheduled directly. Operators range from five vehicles to several hundred — bus companies, school districts, transit agencies, and transportation contractors.

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Month-to-month service
Service is month-to-month with no minimum-term commitment.
Onboarding in one week
Setup includes vehicle, driver, route, and compliance import handled by Fleetack.
Direct support contact
Onboarding and support are handled by Fleetack engineers, not a generic ticket queue.