Maintenance and work order tracking.
Work orders with priority levels, odometer-based and calendar-based service triggers, technician assignment, and full per-vehicle service history.
Fleetack tracks every service job across your entire fleet in a single maintenance log. Work orders carry priority levels, assigned technicians, cost records, and odometer readings at service. When maintenance is due — by mileage or calendar interval — Fleetack flags the vehicle before it becomes a problem. Jobs close with notes and actual costs recorded.
Module capabilities
Capabilities included in this module of the Fleetack platform.
Work order creation and assignment
Create a work order for any vehicle with description, priority, assigned technician, and estimated completion. Work orders visible to all relevant staff.
Priority levels — low to urgent
Set priority levels per work order: low, medium, high, or urgent. High and urgent jobs surface automatically in the fleet status view.
Odometer-based service triggers
Set a maintenance trigger at a specific odometer interval — oil changes at every 5,000 miles, for example. Fleetack flags when a vehicle is due based on current odometer readings from GPS.
Calendar-based service scheduling
For time-based maintenance — annual inspections, quarterly checks — set a calendar trigger. Fleetack flags when the date approaches.
Cost and parts tracking
Log parts used and labor costs on each work order. Per-vehicle and fleet-wide cost reports show what maintenance is actually costing.
Technician assignment
Assign specific technicians or service shops to each work order. Track who did what work and when.
Work order status workflow
Work orders move through statuses: scheduled, in progress, and completed. Each transition is logged with notes and timestamps.
Full maintenance history per vehicle
Every work order ever created for a vehicle is in its profile. Useful for resale, insurance, and compliance documentation.
Roles using this module
How different roles within a transportation operation interact with this module.
Service due dates tracked automatically. No vehicle slips through without scheduled maintenance.
Work orders show what's needed, what parts are required, and what priority it is. No verbal briefings.
Maintenance costs visible per vehicle and fleet-wide. Spot patterns before they become budget problems.
Vehicles flagged before they're overdue for inspection. Documented service history for every vehicle.
Used by these industries
Works with
These modules connect directly to Maintenance Management.
GPS & Live Tracking
Real-time GPS positions, geofence zones, speed thresholds, and route deviation detection — visible on a shared map from any browser.
Dispatch Board
A live board showing every vehicle, driver, and route with current status, exceptions, and shift coverage in one view.
Driver & Staff Management
Drivers, monitors, and administrative staff records — with pay rates, assigned routes, compliance status, shift history, and GPS-verified clock-in.
Contact the
Fleetack team.
Walkthroughs and account setup are scheduled directly. Operators range from five vehicles to several hundred — bus companies, school districts, transit agencies, and transportation contractors.